Community Calendar Guide
The Calendar Guide provides step by step instructions on using the calendar system including adding and changing an event.
Navigating the Calendar
At the top of the calendar page are three search bars:
- Events In (Search by Month)
Clicking on the search box will show you a yearly calendar. Select the month to view the events for that month.
- Search (Search by Text)
This is a more traditional search box you can use to hone in on specific events.
- Near (Search by Location)
Organize search results by city or specific location.
You can use more than one search bar at a time to find the events that you need.
2. View Modes
Select option under “view as”.
There are six ways for you to view your community calendar! They are:
- Month View
This is the default view of the website. Hover your mouse over events to view a quick summary. If more than five events are on a single day, click “See All X Events” to view that day’s events in Day View.
- List View
List View displays a list of the different month’s events. If an event is recurring (happens more than once), it will show the most recent iteration of that event on the list. This is a great tool to see the variety of a month’s events at a glance.
- Week View
This view option looks very similar to Google Calendar’s default view. The Week View uses a more visual approach than the others. By viewing which events overlap each other, you can schedule ahead for times that allow the most people to be free to attend.
- Day View
Day View follows the same rules as Month View, but displays a list of events for a single day.
- Map View
Using Google Maps functionality, Map View functions similarly to List View while generating an interactable map.
- Photo View
Photo View organizes events into boxes instead of lists, so you can see more event listings without scrolling down too much.
All views allow you to export their contents to Google Calendar, iCal, Microsoft Outlook, and other third-party calendar tools. For more information, scroll down to the section titled “Exporting the Calendar.”
Try out all of our View Modes so you can view the calendar in a way that you are most comfortable!
3. Events at a Glance
Click on an event’s button or picture (depending on the view mode) to find the event’s page.
All events posted here have the same basic features:
1. Name of the Event
2. Date, Time, and Recurring Event Information
If the event is a recurring event, the calendar will generate a link to a list of dates and times. By mousing over the Recurring Event information, you can see a summary of when the event happens (ex: “Weekly on the same day”). You can set a custom recurrence message when you add a new listing.
3. Posted Image
4. Event Description
5. Export Buttons
Here are buttons that you can use to export the event’s information to Google Calendar or iCal.
6. Details and Export Buttons
View details like date, time, cost, and event category. By clicking on any of the categories, you will be directed to a calendar specific to that category.
7. Venue Information
To the right of the details pane is information about the event’s Venue. For more information, scroll down to “Organizers and Venues.” An interactive map is also generated.
There can be more than one organizer for a single event. If there is one organizer, it will show a summary of the organization’s contact information. If there are two or more organizers, there will be a list of links that lead to the organizer’s page. For more information, scroll down to “Organizers and Venues.”
Exporting the Calendar
By clicking the Export links around the website, you can download an .ics file that can be imported into Google Calendar, iCal, Microsoft Outlook, and other third-party calendar software.
Here are links to guides on how to import the downloaded file into popular software and website calendar choices:
1. Importing Events to Google Calendar
Click here for instructions on how to export your event into Google Calendar.
(will include an event to https://support.google.com/calendar/answer/37118?hl=en )
2. Importing Events to iCal
Click here for instructions on how to export your event into iCal.
(will include an event to http://smallbusiness.chron.com/import-ics-ical-52066.html )
3. Importing Events to Microsoft Outlook
Click here for instructions on how to export your event into Microsoft Outlook.